Gatwick Airport Community Trust

The Application Process

Application flow

Scope

Grants are currently awarded annually for such charitable purposes as the trustees determine within the area of benefit which covers parts of East and West Sussex, Surrey and Kent. They adopt strict criteria and channel funds for deserving projects, particularly in those areas where people are directly affected by operations at Gatwick Airport.

Take a look at the grant allocations for previous years to get an idea of the organisations and projects that have been successful.

Amount of grant?

The demand for grants always exceeds the funds available and grants made to previous applicants will be taken into account.

The normal level of grants is from £1,000 to £5,000. Occasional larger grants may be considered if the impact is targeted to benefit a significant number of people and is considered to make a valuable and noticeable difference longer term.

Applicants should seek advice from the Trust BEFORE applying for a larger grant by emailing mail@gact.org.uk.

top of page


Application flow step 1

Eligibility & Grant Guidelines

Download a copy of the latest guidelines here:

These guidance notes are a summary of the Trustee's present approach to awarding grants. They will be subject to periodic review and do not replace or alter the objects of the Trust.

Area of benefit

IMPORTANT

Please check that the project falls within the Trust's area of benefit BEFORE submitting an application. The benefit from projects must fall wholly or largely within the area of benefit.

The objects of the Trust also stipulate that particular attention should be given to projects that provide benefits to those people in areas most directly affected by airport operations.

Will the Trust fund all my project?

Not necessarily. Trustees may offer part funding towards a specific element of your application. Alternatively, they may award a conditional grant where funding will only be released once the specific conditions have been met. These could be:

  • raising additional funds in order to complete the project
  • obtaining planning or other permissions such as a licence that are needed to proceed

Grants are not usually made where local authorities or other public bodies are responsible for funding, though sometimes joint funding can be agreed. 

If a 'conditional' grant is awarded, six-monthly update reports are required. 

Conditional grant offers that have NOT been paid will be withdrawn after 18 months unless there are exceptional circumstances and ongoing contact with GACT.

When can I apply for a grant?

Currently, the Trust awards grants once a year. Applications are usually invited in January with a deadline date in March. Grants are paid by the end of May. Dates and the address where applications should be sent are set out on the application form.

Priority categories for the Trust when assessing a project are set out below:

  • Development of young people
  • Art projects including amateur drama, music, art
  • Sporting facilities
  • Environmental improvement and conservation
  • Improvements to community facilities such as village halls
  • Support for the disabled
  • Support for the elderly
  • Encouragement of additional volunteering or giving in the area

Trustees will NOT support the following:

  • Projects or beneficiaries that are completely or largely outside the area of benefit
  • Recurrent expenditure or running costs
  • Ongoing costs, maintenance or deficits
  • Repeat annual applications for similar projects
  • Costs that should be funded from other sources e.g. public bodies
  • Applications from organisations that have statutory responsibilities such as local authorities, hospitals, schools, unless it is a project that is over and above their core activities
  • The purchase of land or buildings
  • Organisations that are working to make a profit for shareholders, partners or sole owners, nor to individuals
  • Individuals
  • Grants will not normally be made to organisations with excess 'free' reserves
  • Salaries

General conditions

Please read carefully before submitting your application.

  • If successful, a completed Project Report must be returned by the end of December in the year the grant was awarded.  Failure to do so will affect any future grant applications. 
  • Grants will NOT normally be made where it is evident that little or no effort has been made or is being made to raise funds elsewhere. Determined efforts to raise money elsewhere or to demonstrate match funding will be helpful
  • Grants will not normally be made to organisations with excess 'free' reserves
  • Applications from areas not directly affected by the airport will be given less attention
  • Grants will NOT normally be made to cover ongoing training costs but may be considered as part of start-up costs in relation to an additional amenity or service being established that will be self-sustaining thereafter
  • Grants made to applicants in earlier years will be taken into account
  • Consideration will be given to occasional grants of a larger size where the project is particularly valuable or unusual and likely to benefit a significant number of people
  • Grants may be made for a period of two or three years where the need is demonstrated and where the pattern of investment in the project is phased
  • Applications should demonstrate that projects will benefit the wider community
  • Places of worship are eligible for funding if they benefit the wider community
  • A maintenance plan may be required for projects that involve the creation of an asset that requires ongoing maintenance
  • Trustees reserve the right to inspect projects during their progress or following completion
  • Trustees reserve the right to cancel a grant if it appears that the project is not likely to proceed in the foreseeable future, or to impose a date by which conditions must be met
  • Where the applicant seeks permission to spend the grant in a way that is different from that set out in the application, the request will be considered on its merits, and will depend to a great extent on adhering to the spirit of the original project
  • Grants will NOT normally be made for an event that takes place BEFORE 1st June in the year of application, or after 31st May the following year

Amount of grant

The minimum grant is £250. The Trust's normal level of grants is from £1000-£5,000.

Occasional larger grants may be considered if the impact is targeted to benefit a significant number of people and is considered to make a valuable and noticeable difference longer term. The circumstances in which such grants are made are likely to be few and far between and applicants are advised to seek advice from the Trust BEFORE applying for a larger grant by emailing mail@gact.org.uk.

top of page


Application flow step 2

Application Documents

How To Apply

Download a Grant Application Form.

Complete the form fully, print it and SEND it by Standard Royal Mail 1st or 2nd class delivered to the address on the form by the deadline specified. Please ensure that you have paid adequate large envelope postage.

Please note: we cannot accept emailed application forms.

If an acknowledgement is required, please enclose a stamped self-addressed envelope.

Applicants may subsequently be asked for further supporting detail.

If you have any queries relating to your application, please email mail@gact.org.uk.

top of page


Application flow step 3

What Happens Next?

Applications are normally invited once a year between January and March.

All applicants will be informed by letter of the outcome of their application by the end of May. The Trustees decision is final.

Where it appears to Trustees that some permission, or licence, or further promises of funding need to be obtained, they reserve the right to make the grant conditional.

If the full amount of the grant is not used, the balance must be returned to the Trust.

Applicants must be aware that successful project applications may be publicised.

End of grant project report

ALL successful applicants are requested to complete the online End of Project Report Form and email it to mail@gact.org.uk.

Link Application flow Step 1 Link Application flow Step 2 Link Application flow Step 3


top of page


Get Acrobat Reader

Documents are in Acrobat .pdf format and you will need an Acrobat Reader to see them. This can be obtained free of charge by clicking the "Get Acrobat Reader" icon opposite.

Trustee & Admin Login